When you’re running a conference, the right space is key. Whether you’re running a small event for co-workers, or something bigger, a good venue makes all the difference. As you will be spending a large percentage of your budget on the venue itself, it’s crucial to get it right. It’s likely that you have a million and one items on your to-do list already, so we’ve put this blog together for you to make things a little easier. So, what do you need to keep in mind?
- Accessibility
Perhaps the most important aspect of choosing a venue is its location. When they’re looking for function room hire, Perth people need to bear this in mind. It may be that you will need to arrange transportation, rooms and so on. It’s also good practice to ensure there is ample parking for attendees who choose to drive to the venue.
- Accommodation
As we touched on previously, a venue with accommodation makes an excellent choice. Here, at Ocean Beach Hotel, we have a number of well-appointed rooms as well as full function facilities.
- Availability
It’s a good idea to make your booking as early as possible to ensure availability. Remember to book bedrooms in good time too!
- Pricing
Know your budget so you don’t spend more than you intend to. Here, at Ocean Beach Hotel we have private function rooms Perth conference organisers love as they are well-priced, providing excellent value for money.
- Suitability
Picking a venue that is clearly aligned with both your target audience as well as the image you wish to portray is key. Remember to ask the venue coordinator if other events will be running on the day in question.
- Staff
Speak with the coordinator at your chosen venue to find out how many staff will be working at your conference, so everyone is well attended to on the day.
- Facilities
Make sure the venue you hire has all the facilities you need. If you require audio-visual equipment for example, do they have it or will you need to bring your own?
- Technical
Does your chosen venue offer Wi-Fi and charging stations? At a busy conference, these technical aspects are crucial.
- Branding
Be sure to ask at the venue about what branding and signage opportunities are available. You want your conference attendees to know they’re in the right place!
- Food and Drink
Last, but certainly not least, find out what food and drinks can be made available on the day. Here, at Ocean Beach Hotel, we offer a variety of beverages and food that will be perfectly suited to your guests.
So, there you have it, 10 tips to help you choose the perfect conference venue in Perth. At the Ocean Beach Hotel, we have the perfect function room for party, conference and event hire. Our team has vast experience serving corporate clients from all walks of life. To find out more or to make a booking, simply get in touch. We will do everything in our power to ensure your conference is a success!